Privacy Policy

The VinFuture Foundation (“VinFuture,” “we,” or “us”) takes data privacy seriously. This Privacy Policy explains how we collect, use, and disclose information about you. When you use our website, register for and attend our events, you consent to our collection, use, and disclosure of that information as described in this Policy.

We recommend that you read this privacy policy carefully to ensure you are fully informed.

WEBSITE

Information we collect

When you browse our website https://vinfutureprize.org/, the information that we gather falls broadly into two types:

(1) Information you provide to us directly, for instance, your name and email address;
(2) Information we automatically collect, for instance, your geographic location; Internet protocol (IP) address, browser type, operating system, pages that you visit before and after using the Sites, the date and time of your visit, the pages you view, and so on.

 How we collect your information

We collect some data from and about you via direct interactions which is when you voluntarily fill in the online forms to

  • submit online nominations;
  • subscribe to our newsletters;
  • send us feedback/inquiries; and so on

In addition, we automatically collect certain information from your device by using cookies, web analytics, and similar tracking technologies. For further details, please see “Cookies”, “Web analytics”, and “Affiliated sites and links” below.

Cookies

Our website uses a built-in feature of your browser to set a “cookie.” Your name, and other personal or biographical information, are not saved in these cookies. Unless you explicitly provide this information, we will not be aware of your identity. The cookies can be classified as “performance cookies”—used to improve the speed, functionality, and usability for site visitors.

Please be aware that if you do choose to disable the receipt of cookies from our Site, you may not be able to use or benefit from certain features of the Site, particularly the features that are designed to personalize your experience.

Web analytics

When you visit our website, we record some standard information about your visit. This information helps us to measure the popularity of our pages and to understand how traffic flows through our site.

We do not create individual profiles of visitors and only collect aggregate data.

These server logs include information such as your web request, IP address, browser type, browser language, the date and time of your request, referring webpage, installed plug-ins, screen size, search terms and one or more cookies that may uniquely identify your browser. The log files are analyzed by standard web analytics programs.

Affiliated sites and links

Our website may present links in a format that enables us to keep track of whether these links have been followed. However, we do not exercise control over sites displayed as links from within our sites.

How we use and protect your information

We generally use the information we collect online to:

  • Fulfill your requests for nominations, newsletters, and information;
  • Provide and improve our website;
  • Analyze the use of the website and user data to optimize your browsing experience;
  • Administer the Site, including triggering paywalls for certain content as appropriate;
  • Safeguard against spam and malware; and
  • For any other purposes disclosed to you at the time, we collect your information or pursuant to your consent.

EVENTS

The VinFuture Foundation organizes various public events, such as the VinFuture Public Dialogue Series, the VinFuture Prize Award Ceremonies, and other activities.

Information we collect
The information we collect depends on the event. We only collect information necessary to fulfill our obligations to you, and to ensure proper identification of registered participants.

How we collect your personal information
All information is collected from you upon registration. In the case of repeated events, we may store your information to be able to invite you again to future events.

How we use your personal information
We collect and process personal information for the purposes described in this Privacy Policy. Such purposes include:

  • Communication in connection with an event;
  • Ensuring proper identification at the event;
  • Quality assurance and development of future events; and
  • Archiving for research purposes.

We also use photography, video, and audio recordings to publicly promote events and to share events remotely with those who are unable to attend in person. This material is also used in our communication efforts and to provide an archive of the events.

NEWSLETTERS

The VinFuture Foundation sends newsletters to our subscribers, members of the Prize Councils, Pre-Screening Committee, nominators, and external reviewers on a monthly basis.

Information we collect
In general, we only collect your email address, but in certain cases, we also ask you for your name and organization. We only collect information necessary to fulfill our obligations to you.

How we collect your personal information
All information is collected upon newsletter subscription.

How we use your personal information
We collect and process personal information to send you requested newsletters.

INFORMATION SHARING

The VinFuture Foundation only shares personal information with other companies or individuals outside our organization in situations in which we (i) explicitly say we are doing so and include a description of the purpose for sharing personal information in the form where the information would be collected; or (ii) in the following limited circumstances: We have a good-faith belief that access, use, preservation or disclosure of such information is reasonably necessary to (a) satisfy any applicable law, regulation, legal process or enforceable governmental request; (b) detect, prevent, or otherwise address fraud, security or technical issues; and (c) protect against imminent harm to the rights, property or safety of the VinFuture Foundation, its users or the public as required or permitted by law. We may share with third parties certain pieces of aggregated, non-personal information, such as the number of users who searched for a particular term, for example, or how many users took advantage of a particular service. Such information does not identify you individually.

Your personal information may further be shared with parties that process personal information on our behalf, i.e. data processors. Such data processors are, amongst others, our IT and system suppliers.

Your personal information may also be shared with parties that are independent data controllers when processing your personal information, such as, when applicable, law enforcement authorities (for security purposes in connection with events).

INFORMATION SECURITY

The VinFuture Foundation is committed to protecting the security of your personal information. We use a variety of security technologies and procedures to help protect your personal information and data from unauthorized alteration, access, use, destruction, or disclosure. Our measures to protect the security of your personal information include:

  • Storing the personal information you provide on computer systems with limited access, which are located in controlled facilities;
  • Restricting access to personal information to the VinFuture Foundation employees, members of the Prize Council and Pre-Screening Committees, external reviewers, contractors, and agents who need access to that information in order to operate, develop or improve our services. These individuals are bound by confidentiality obligations and may be subject to discipline, including termination and criminal prosecution if they fail to meet these obligations; and
  • Performing internal reviews of our data collection, storage, and processing practices and security measures, as well as physical security measures to guard against unauthorized access to systems in which we store personal information.

If a password is used to help protect your accounts and personal information, it is your responsibility to keep your password confidential. If you are sharing a computer with anyone you should always log out before leaving a site or service to protect access to your information from subsequent users.

UPDATE TO THIS POLICY

We will occasionally update this policy to reflect changes in the site and to reflect users’ feedback. If you have any questions or concerns regarding our processing of your personal information, please contact us at: info@vinfutureprize.org

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